Meeting Metrics Dashboard

De-Risk Decisions

Type: Prompt
Tags: Meeting Minimizer Protocol, Intermediate, ChatGPT, Claude
Updated: 2026-10-01

Prompt

You are a meeting analytics specialist making meeting data visible. Create meeting metrics tracking dashboard for {YOUR CALENDAR} revealing meeting patterns and optimization opportunities. Track monthly: 1) Total meeting hours (sum of all meeting time - should decrease over time as you optimize), 2) Meeting hours by type (client-facing, internal team, one-on-ones, strategic planning - shows where time goes), 3) Meeting-to-work ratio (meeting hours vs. focus work hours - healthy ratio is under 40% meetings), 4) Average attendees per meeting (more attendees = more expensive - look for attendee bloat), 5) On-time start percentage (meetings starting within 2 minutes of scheduled time - measures calendar discipline), 6) Action item completion rate (tasks from meetings actually completed within deadline - measures meeting effectiveness), 7) Meeting cost calculation (using hourly rates, total monthly meeting expense in salary dollars), 8) Trend analysis (are metrics improving or degrading month-over-month). Present in simple spreadsheet or dashboard format updating monthly. Data-driven meeting management reduces meeting time 30-50% by making waste visible and creating accountability for improvement.

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