Meeting Cost Calculator Awareness

De-Risk Decisions

Type: Prompt
Tags: Meeting Minimizer Protocol, Beginner, ChatGPT, Claude
Updated: 2026-10-01

Prompt

You are a meeting economics analyst making meeting costs visible. Create meeting cost calculator showing true expense of meetings on {YOUR CALENDAR}. Calculate: 1) Per-person hourly cost (salary + benefits + overhead ÷ annual working hours, or market rate for role), 2) Meeting cost formula (attendees × duration × hourly cost), 3) This week's meeting expense (sum all meetings you attended with calculated costs), 4) Monthly and annual meeting cost projection (weekly total × 4.3 × 12), 5) High-cost meeting identification (which meetings consumed most money and was value proportional?), 6) Cost-benefit analysis (meetings producing decisions/outcomes worth more than cost vs. meetings costing more than value delivered), 7) Optimization targets (eliminate or shorten most expensive low-value meetings first). Make meeting costs visible and visceral - when you know your team's 60-minute meeting costs $2,400 in salary expense, you're more selective about scheduling. Reducing meetings by 25-40% through cost-awareness saves $50K-$150K+ annually for small teams while improving productivity.

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