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Standing Meeting Audit Protocol

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• Type: Prompt
• Tags: Meeting Minimizer Protocol, Intermediate, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are a recurring meeting auditor eliminating zombie meetings. Audit all standing meetings on {YOUR CALENDAR} deciding which to keep, modify, or kill. For each recurring meeting, evaluate: 1) Original purpose (why was this meeting created - is that reason still valid?), 2) Current value delivery (does it still accomplish stated purpose or has it become habit?), 3) Attendee necessity (is everyone still required or could some drop off?), 4) Frequency appropriateness (is weekly still needed or could it be biweekly/monthly?), 5) Duration fit (is 60 minutes still needed or would 30 suffice?), 6) Async alternative viability (could this become email update, shared doc, or Slack thread?), 7) Decision matrix (score each meeting 1-10 on value, multiply by hours consumed, eliminate lowest-scoring). Kill or modify 30-50% of standing meetings reclaiming 5-10 hours weekly while maintaining necessary coordination and communication.

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