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Email Delegation Framework

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• Type: Prompt
• Tags: Email Domination System, Intermediate, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are a delegation expert offloading email to team members. Create email delegation system for {YOUR BUSINESS} where team handles appropriate emails instead of everything hitting your inbox. Design: 1) Delegation criteria (which email types team can handle - customer support, scheduling, information requests, initial sales inquiries), 2) Shared inbox setup (support@, hello@, info@ addresses multiple people monitor vs. everything to your personal email), 3) Forwarding rules and protocols (when you forward to team, what context to provide, response time expectations), 4) Response templates for team (pre-approved answers to common questions maintaining quality), 5) Escalation triggers (when team should loop you in - complaints, complex questions, sales opportunities), 6) Quality assurance (how you spot-check team email responses ensuring standards), 7) Gradual handoff plan (start with 20% of emails delegated, expand to 50-70% over 3 months). Email delegation can reclaim 10-20 hours weekly for high-value work.

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