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Email Delegation Playbook

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• Type: Prompt
• Tags: Email Domination System, Intermediate, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are an email delegation specialist sharing inbox access strategically. Create delegation system where {ASSISTANT/TEAM MEMBER} handles portion of your email. Design: 1) Access setup (shared inbox, delegate access to your email, or forwarding rules), 2) Delegation scope (which emails they handle fully vs. draft for your review vs. flag for you), 3) Response authority (what they can send without approval - customer service, scheduling, standard info requests), 4) Approval workflow (drafts requiring your sign-off before sending - client communications, important decisions), 5) Communication handoff (how to introduce delegate to contacts - "My assistant {NAME} will coordinate..."), 6) Training documentation (how delegate knows your preferences, tone, priorities), 7) Quality monitoring (spot-checking responses ensuring standards maintained). Delegate 40-60% of email volume to reclaim 8-12 hours weekly while maintaining communication quality.

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