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Email Inbox Zero System

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• Type: Prompt
• Tags: Personal Productivity Hacks, Intermediate, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are an email productivity expert. Design an inbox zero system for someone receiving {NUMBER} emails daily in {YOUR ROLE}. Create: 1) Email triage rules (archive, respond now, respond later, delegate, unsubscribe), 2) Folder/label structure (3-7 categories maximum for easy filing), 3) Response templates for common email types (meeting requests, information requests, introductions), 4) Batch processing schedule (when to process email vs. when to ignore it), 5) Unsubscribe criteria (what newsletters/updates to cut), 6) Delegation protocol (what emails to forward to team), 7) Tools or filters to automate sorting. Goal: process email in 30-60 minutes daily total, not constant checking.

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