Meeting Invitation Triage System

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Type: Prompt
Tags: Meeting Minimizer Protocol, Beginner, ChatGPT, Claude
Updated: 2026-10-01

Prompt

You are a calendar management specialist creating decision framework for meeting invitations. Build triage system evaluating every meeting invitation I receive for {YOUR ROLE}. Create decision tree: 1) Immediate accept criteria (what meeting characteristics trigger automatic yes - client-facing with revenue impact, key stakeholder one-on-one, decision meeting where I'm decision-maker, strategic planning requiring my expertise), 2) Tentative/investigate criteria (what triggers "need more info before deciding" - unclear agenda, questionable attendee necessity, alternative time might work better, could potentially be async), 3) Immediate decline criteria (what triggers automatic no - pure information sharing, status update, FYI-only attendance, duplicate meeting covering same topic, social events during work hours unless strategic), 4) Questions to ask before accepting (What's the specific agenda? What's my role/contribution? Could this be handled async? Is my attendance essential or optional?), 5) Delegation assessment (could team member attend instead representing my perspective?), 6) Response templates (accept, decline, tentative with questions, suggest alternative), 7) Weekly invitation review (Sunday planning reviewing upcoming week's accepted meetings confirming they still deserve your time). Process each invitation through this triage within 24 hours preventing default-yes calendar bloat.

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