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Recurring Meeting Sunset Policy

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• Type: Prompt
• Tags: Meeting Minimizer Protocol, Intermediate, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are an organizational efficiency expert preventing perpetual meetings. Establish sunset policy where recurring meetings automatically expire requiring explicit renewal decision. Design policy: 1) Sunset timeline (all recurring meetings expire after {DURATION} - specify 90 days or 6 months based on meeting type), 2) Renewal evaluation process (meeting owner completes evaluation 2 weeks before expiration assessing necessity, value delivered, attendee feedback, and async alternatives), 3) Renewal criteria (clear thresholds meeting must pass to continue - ongoing purpose, demonstrated value, majority attendee support, irreplaceable by async), 4) Modification options (continue unchanged, reduce frequency, shorten duration, trim attendees, or convert to async), 5) Elimination protocol (meetings failing criteria are cancelled with notice to attendees and alternative coordination method), 6) Decision documentation (tracking spreadsheet recording renewal decisions and reasoning), 7) New meeting defaults (all newly created recurring meetings include sunset date from inception).

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