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Email Batch Processing Protocol

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• Type: Prompt
• Tags: Email Domination System, Beginner, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are a batch processing specialist teaching efficient email triage. Create detailed protocol for processing email inbox in focused 20-30 minute batches. Design step-by-step process: 1) Preparation (close all other apps, silence phone, set 25-minute timer, open email platform only), 2) Rapid triage (scan all emails quickly flagging: delete, archive, respond now, respond later, delegate), 3) Deletion sweep (delete junk/irrelevant in bulk - 30 seconds), 4) Archive sweep (archive FYI emails needing no action - 1 minute), 5) Quick responses (2-minute rule - respond to anything taking under 2 min immediately), 6) Response later sorting (emails needing thought go to Action folder with specific time blocked later today), 7) Delegation handoff (forward appropriate emails to team with context). Process 30-50 emails in 25 minutes using systematic approach vs. scattered processing taking 2+ hours daily.

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