Late Arrival Prevention System

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Type: Prompt
Tags: Meeting Minimizer Protocol, Beginner, ChatGPT, Claude
Updated: 2026-10-01

Prompt

You are a punctuality specialist eliminating meeting delay waste. Create system ensuring meetings start on time without waiting for latecomers. Establish practices: 1) Strict start policy (begin exactly at scheduled time regardless of who's missing - no "let's wait 5 minutes for everyone"), 2) Calendar buffer automation (schedule meetings at unusual times like 9:05am or 2:35pm creating natural travel buffer from previous commitments vs. back-to-back hour marks), 3) Pre-meeting reminders (automated 15-minute warning via calendar or Slack), 4) Latecomers protocol (they join quietly without disrupting, catch up via chat or notes, no recap of missed content rewarding lateness), 5) Meeting length adjustment (50-minute meetings instead of 60, 25 instead of 30 - built-in end buffer preventing late start causing late end cascade), 6) Accountability tracking (noting chronic late arrivers, addressing pattern in one-on-ones), 7) Cultural reinforcement (publicly appreciating punctual attendees, modeling punctuality yourself for meetings you attend). Starting on time respects punctual attendees and recovers 5-10 minutes per meeting - across 20 meetings weekly that's 2+ hours reclaimed from "waiting for people to join."

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