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Email Communication Standards Doc

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• Type: Prompt
• Tags: Email Domination System, Beginner, ChatGPT, Claude
• Updated: 2026-10-01

Prompt

You are a communication standards specialist creating team email guidelines. Write email communication standards document for {YOUR TEAM/COMPANY} establishing expectations and best practices. Include: 1) When to use email vs. other channels (Slack for quick questions, email for important decisions/external), 2) Response time expectations (24-hour standard, 4-hour for urgent, out-of-office for longer), 3) Subject line best practices (clear, specific, action-oriented when applicable), 4) Email length guidelines (under 5 sentences for most, longer requires TL;DR summary), 5) CC/BCC usage (when to include others, avoiding unnecessary CCs creating inbox bloat), 6) After-hours norms (no expectation of evening/weekend responses unless emergency), 7) Inbox zero encouragement (sharing best practices, making it team norm vs. individual struggle). Standards document reduces email chaos by aligning team on communication expectations and etiquette.

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